The assignment process is designed to be simple and efficient, allowing you to quickly staff events, track responses, and manage payments.

Core Process

The official assignment workflow follows three main steps:

Assign Staff → Send Assignments → Confirm Responses

Once completed, your event schedule is finalized and ready for game day.

Step 1: Open Your Event

Log into your Tourney Direct portal.
Navigate to Events.
Select the event you want to manage.
Click the Officials tab.

This section is where you will manage staffing assignments, rates, and responses for your event.

Step 2: Add Official Rates

Before assigning officials to games, you can set the compensation rate.

Use the Bulk Options menu.
Select Add Rate.
Enter the per-game rate for officials.

The system will automatically calculate each official’s total payment based on the number of games they officiate.

Step 3: Assign Staff

Use the Assignment Generator to schedule officials.

This tool allows you to assign staff based on:

Facilities/Complexes
Game dates
Fields
Game times
Official availability

Assignments can be generated quickly for complex schedules and multiple fields.

Step 4: Send Assignments

Once assignments are created:

Click Publish Assignments.
Officials will automatically receive a notification.
They can accept or reject their schedule directly from the notification.

This step ensures all officials confirm their availability before the event.

Step 5: View and Manage Responses

The system automatically tracks each official’s response status:

Accepted
Rejected
Pending

If an official rejects their assignment:

Select another official.
Republish the assignments.

Only officials whose assignments have been added or changed will receive a new notification.

Step 6: Finalize the Schedule

Once officials accept their assignments:

Your event schedule is finalized
Officials are locked into their assigned games

At this stage, your staffing is complete and ready for the event.

Step 7: Day of the Event

On game day, managing your officials is quick and simple.

You can:

Use the Bulk Check-In tool to check in officials or have officials scan a QR code upon arrival
Make last-minute game adjustments if needed

After the event:

Payments will be automatically sent out once approved.

Summary

The Tourney Direct assignment workflow helps you efficiently manage event staffing from start to finish:

Open your event
Set official rates
Assign staff
Publish assignments
Track responses
Finalize your schedule
Manage officials on game day

Following this process ensures your event is fully staffed, schedules are confirmed, and payments are handled automatically.

How to Assign Officials and Create a Schedule

This guide walks you through the complete workflow for assigning officials, managing responses, and finalizing officials for your event in Tourney Direct.