Getting Started Guide for Head Trainers

Streamline trainer staffing with our quick-start guide for head trainers.

Getting Started Guide for Head Trainers

1. Add Your First Event:
   After successfully adding an event, return to the event dashboard.

2. Invite Your Head Trainer:

   • Select your event from the drop-down menu.
   • Click the "Invite Colleague" button.
   • Enter the head trainer’s name and email.
   • Assign the role “Event Operator - Head Trainer.”

3. Registration & Access:
   The head trainer will receive an invitation email. Once registered, they’ll have access only to the trainers’ information—no other dashboard tabs will be available to them.

For Head Trainers

Managing Athletic Trainer Staffing:

• • Use the invite function or share the Stipend Sign-Up Form link to recruit trainers.
  • As shift interest grows, confirm trainer assignments, set stipend payments (flat fee, per game, or per hour), and add notes.
  • You’ll receive updates and maintain full visibility on staffing progress directly in the event dashboard.

Managing Event Communication

• Event Details Page:
  Confirmed trainers can access a dedicated event details page that outlines all key information and preparation guidelines based on your provided expectations.

• Using the Messages Tab:
  As the Head Trainer, click on the Messages tab to:

  • Send a welcome email.
  • Use the standby list to fill open shifts.
  • Thank all trainers for working the event at the conclusion.

• Steps to Send a Message:

  1. Click on “Messages.”
  2. Select the event you’re staffing.
  3. Choose the appropriate trainer distribution list.
  4. Compose your email and click “Submit.”