Track staffing needs, confirmations, check-ins, and real-time stipend spend to ensure your event stays on budget and fully staffed.
Understanding the Staff Tabs in Your Dashboard
Each staff type tab (Coach, Official, Event Staff, etc.) displays the same key metrics tailored to that group.
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"Staff Needed" & "Stipend Budget":
These are your target goals—how many workers you need and how much you plan to spend. You can adjust these numbers anytime to stay flexible. -
"Staff Confirmed" & "Stipend Spend":
As you confirm staff, these numbers update automatically. If someone cancels or rejects the offer, they’re removed from the confirmed count and your projected spend adjusts. -
Balance:
This shows how many more people you still need to meet your goal, and how much budget remains. It helps you track staffing progress and spend in real time. -
Actual Staff & Actual Spend:
On event day, when staff scan the QR code to check in, the dashboard records their attendance. The “Actual” numbers only include confirmed staff who checked in and are eligible for payment.
Understanding the Reporting Tab:
The Reporting tab displays your actuals both as a summary and by staff type. Use this view to compare against your invoice for stipend payouts—giving you an extra layer of checks and balances for tracking cash in and out.